IBWAP

International Balkan Workshop on Applied Physics and Materials Science
IBWAP 2024, July 09-12, Constanta, Romania

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    GDPR LEGAL STATEMENT

    pursuant to Regulation (EU) No. 679/2016

    I, the participant, in accordance with the requirements of Regulation (EU) 679/2016, referred to as GDPR, I have been informed that “Ovidius” University of Constanța, headquartered in Constanța, Mamaia Blvd. no. 124, postal code 900527, phone/fax +40 241 606407, +40 241 606467, email: rectorat@univ-ovidius.ro, legally represented by Rector – Associate Professor Ph.D. M.D. Dan Marcel Iliescu, as personal data controller, is legally obliged to collect and process my personal data by automated/manual means for the purpose of organizing the 22nd International Balkan Workshop on Applied Physics and Materials Science.

    The personal data: name and surname, home address (if appropriate); city of residence (if appropriate); country (if appropriate); signature; phone number; email address; the name of the educational institution (if appropriate); program of studies (if appropriate); place of work (if appropriate); titles of published works; co-authors’ name and surname; co-authors’ places of work (if appropriate); photos and video/audio recordings taken during the conference; are obtained by completing and signing the conference registration form, by completing the conference attendance lists, from the scientific papers submitted for presentation at the conference, as well as by following my actual participation in the conference. This information is introduced by the University in its database in any material (on paper) and electronic form.

    The purpose of the data collection is the instrumentation of the legal documents/procedures involved by my participation in the 22nd International Balkan Workshop on Applied Physics and Materials Science, organized by the „Ovidius” University of Constanța, according to my request, in order for the university to ensure my participation to the conference as member of the audience and/or the publication and presentation by me of scientific papers at the respective conference.

    Also, I took note that my personal data is transmitted by any means of communication to the following recipients: to the general public and to the person concerned (the undersigned)  – through the public nominal display of the participants and of the informations on the organization of the conference, through the public display of posters and by publishing, within the scientific publications associated with the conference, the admitted papers of the conference participants, both in abstract form and in full – also to public institutions/authorities(eg. The Ministry of Education), or to other entities whose activities are incidental to the activity of “Ovidius” University of Constanța, or which have a direct or implicit connection with the instrumentation of the documents or of the procedures for which I have initiated legal relations with the University which in their turn are personal data controllers and/or processors, by any means of communication.

    According to Regulation (EU) No. 679/2016, I have acknowledged that I have the following rights: the right to be informed about the processing of my personal data, the right to restrict the processing of my personal data and the right to oppose such processing, as long as these actions are not contrary to the legal obligations of the University; the right to data portability; the right of free access to my personal data; the right to rectify or delete my personal data(the “right to be forgotten”), as long as this does not contradict the University’s legal obligations; the right to withdraw at any time the consent given in the specific case where the collection and processing of my personal data is based on consent and does not involve a contractual or legal provision requiring the collection and processing of data; the right not to be subject to any automated, individualized decision, including individual profile creation; the right to lodge a complaint with the national supervisory authority for the processing of personal data (ANSPDCP) or to go to court regarding the processing of my personal data. I have taken note of the fact that in order to exercise my respective rights, I can address a request either at the headquarters of the institution or at the email address dpo@univ-ovidius.ro.

    I also became aware that my personal data will be processed/retained in accordance with the legal provisions on the basis of which processing deadlines are regulated of such data, such as, for example, the legal provisions governing the archiving of documents or the legal provisions regulating the activity and functioning of higher education institutions.

    I have been informed that I am required to provide the data necessary to achieve the aforementioned purpose and that the refusal to supply or supplying these data incorrectly and incompletely determines the impossibility of initiating or, as the case may be, of the execution and completion of the act or procedure of participation at the proceedings of the conference organized by the “Ovidius” University of Constanța, as it would result in non-compliance with specific legal regulations in the field of higher education and/or the usual practices used in that field within the international academic community.